Details for virtual sessions' chairs

  1. Follow the instructions for the participants to access the virtual programme. Please do this 10 minutes before your session starts.
  2. If you are chairing a hybrid session, read first the guidelines for hybrid sessions.
  3. Use the Zoom chat to identify yourself as the chair to the “Angel” of the room (conference staff). The Angel will assist you if needed.
  4. Ask the speakers to identify themselves to make sure that all of them are present and their Zoom names correspond to those in the programme. Otherwise, request them to change them.
  5. If any speaker is missing or has a technical problem, you can pass to the next speaker and come back later to check. In case of a no-show, you can decide to take a break if you prefer, but in this case, the time will be lost, and if the missing speaker arrives late, there will be no possibility of giving the talk later.
  6. Begin by introducing the session and the first speaker. Ask the speaker to share the presentation, start the video and un-mute the micro.
  7. You can decide to keep your camera on or off, but turn off your micro unless you need to make any warning.
  8. Each speaker has 25 minutes for the talk and discussion. Please, warn the presenters for 5 minutes and 1 minute to go.
  9. The participants may raise their virtual hand to make a question or write it in the chat for you to read it aloud.
  10. If you see someone with a hand raised on the participant list, give them the floor one by for questions. When the 3-4 minutes discussion pass, invite the audience to continue the discussion in the networking area and proceed with the next speaker.
  11. Keep the session on time to be able to close it formally. If 4 minutes after the official ending it has not finished, all the participants will be automatically muted. The session will be cut to allow the participants of the next session to enter the room.