Indications for participation in the hybrid sessions

  • The online participants must follow the indications in the virtual area.
  • The in-person speakers must copy their presentations on the desktop on the conference rooms' PCs and then share them on Zoom.
  • The PCs have loudspeakers, a webcam and microphones. The speakers must move the webcam to show the area from where they will be standing, so that they are visible from Zoom, and use the microphones.
  • Please verify with the online conference assistant (identified as "Angel" on Zoom) that the virtual atendees can hear you and see you and the in-person audience can hear them through the loudspakers.

Indications for the chairs of the hybrid sessions

  • The chairs of the hybrid sessions should either be in person, or have an in-person assistant (i.e., one of the in-person speakers) to make sure that the onsite part is run according to these indications.
  • If you are a virtual chair of a hybrid session, please make sure that you have an in-person assistant before the conference starts. If your in-person assistant is not there for any reason, please inform the Angel in the Zoom room as soon as possible so that the conference staff can search for a replacement.
  • Please be in the room 5-10 minutes before the session starts to prepare it.
  • Make sure that the PC is connected to the Zoom room associated with your assigned room. Otherwise, please follow the indications to connect in the virtual area.
  • Get in touch with the Zoom room Angel to double-check that the virtual participants can hear and see the room.
  • With the help of the Angel, please identify the virtual and in-person speakers and require the in-person participant to copy their presentations on the desktop on the conference room's PC and make sure that they work.
  • The PCs have loudspeakers, a webcam and microphones. You must use the microphone and move the webcam to show the area from where you will present the session, so that you are visible from Zoom.
  • Please use the microphone to intervene and pass to the in-person participants who wish to speak. Please make sure that everybody who talks uses the microphone, so that the virtual participants can hear them. Please move the webcam to show who is talking if needed.
  • Read and follow the indications for general chairs of the virtual sessions.